Business Support Right on Time, Every Time!

by Jan 12, 2022Blog, Executive Virtual PA, Operational Business Support, Strategic Planning

As an award winning virtual assistant agency, we know how to balance our time to support each of our clients effectively. We’re regularly asked; how do you successfully batch your time to support a variety of clients?

The answer? Having a good working relationship and fantastic communication.

Let me explain: We organise our workloads based on our client’s priorities. Therefore, good communication is essential to ensure we understand the level of urgency on each task. Of course, the success is all in the detail; we have well-tested practices in place that keep us on track.

Time Batching

Batching our time works well; splitting our day into blocks of time. This minimises distractions, enables concentration, attention to detail and productivity. Time batching is flexible, allowing us to alternate between clients depending on the tasks level of priority.

Separating our daily tasks into batches helps us to dedicate our full attention to those particular tasks, as opposed to multitasking. It builds structure and boundaries so that we can dive deep into specific tasks without interruptions that break up your workflow. As you can see in the quote below, our clients really benefit from us using this strategy, as it allows us to seamlessly switch between work related tasks and life-style management. This then allows our clients to focus on their priorities.


Start the day right

We start each day with a clean slate. There may be projects or discussions that rolled over from the previous afternoon – but each day is a fresh one. We begin by reviewing all the mailboxes (regularly reviewing throughout the day to ensure we don’t miss any urgent requests). The first hour of the work day is the best time to access priorities and to focus on what needs to be accomplished. Everyone has their unique method of prioritising, but we start our day by staying focused, and with years of practice, we’ve realised that many things can wait, and others cannot. Two simple methods help us to achieve just that:

We step back and reflect. Taking a moment to look at the big picture. It’s easy to jump in and ‘just do it’ when you get to work, but we like to look at the larger goals in order to better prioritise our time.

We strategise. As we mentioned above, our strategy is essential to our success. Pursuing strategic clarity is a worthy objective. It’s hard to get somewhere if you don’t know where you’re going.

Being Present

We’re available across the full working week. Although we may not touch/work on every client’s workload every day, we prioritise to deliver the best results within the given time-frame – exceeding expectations is our ultimate aim. However, this does not mean that you need to hire us for long lengths of time, we can support you for as little as 20 hours a month, while still being available every day of the week. You would have complete flexibility in the support we offer, either long term or as and when you need it. As we charge by the hour, our clients have flexible access to a professional and experienced Executive PA for a fraction of the cost of a full-time assistant.

With effective time management, we take control of our time and stay on top of our daily tasks. However, it’s great communication with our clients that underpins our success. Allowing our clients to clearly articulate their needs, expectations and challenges to us, leading to greater customer satisfaction and helpings us to balance our time to support each of our clients needs.

Elite PA Solutions is a team of Virtual Assistants who will save you time by taking care of the operational side of both your business and personal life. If you’re interested in learning more, please visit our website at or feel free to contact us at

We look forward to hearing from you.


Who am I? – Sandy Hearn Biography

Virtual Personal Assistant

We are all guilty of not playing to our strengths on occasion, both in our business and personal life. Through delegation and outsourcing you can prioritise your workload and hand the rest to the experts.  When we let go, we grow – I’ve witnessed this first hand and the transformation is incredible. So much so, I now dedicate my time providing business owners with skilled virtual Personal Assistants, who they can outsource much of their work to. We provide our clients with true right-hand support as and when they need it.

I have 25+ years’ experience as an Executive Assistant at c-suite and board level. Today, I have a team of 10 highly skilled and efficient associates. My mission is to ensure your life runs more smoothly, it’s as simple as that.

I was delighted to receive industry recognition as Winner, VA of Year West Midlands & Runner Up for the UK in the UK VA Awards 2020.

You can learn more about how I can help you with your administrative and operational business support here

If you have any questions please email me at or send me a message on LinkedIn. I aim to respond to all messages within 24 hours Monday-Friday.