Time Management – How to Achieve More in Less Time

by Sep 8, 2021Blog, Business Development, outsource, Overwhelm, Productivity, Time Management

Working smart beats working hard. But what does working smart mean? Can time management really help?

Firstly, be open to the idea that your methods aren’t as efficient as they could be. Sometimes, working excessively can do more damage and you can end up accomplishing less. Stop trying so hard. Instead pace yourself, delegate where possible and remain in control. This knowledge will give you a great foundation for successful time management, but it’s only the beginning…


Focus on one task at a time. Doing only one thing at a time is a surprisingly powerful way to become more productive. This can sound a little contradictory, isn’t doing more the ultimate path to productivity? Doing more certainly makes you busier, and you can feel more productive, however studies have shown the opposite is true. Single-tasking is the opposite of multitasking, and it’s far more effective. Our brains may initially resist single-tasking because it’s less stimulating. But working on one thing at a time lets us dive deeper and do a better job at each task.

If you feel you have too many jobs, and focusing on one is near impossible, then it might be time to outsource. Outsourcing really does help you achieve that work-life balance, while also allowing you to remain fully in control. I recently wrote a blog about finding the right people to outsource to, which may interest you.


Planning plays a pivotal role in effective time management. An individual needs to plan their day well in advance to make the best possible use of time. Planning allows you to clearly see what’s urgent and what can be done later.

To start, try writing a list of what needs to be accomplished that day. Now, number everything on that list with one being the most important task, two being the next important and so on. Once numbered, add time slots assigned to each activity. You now have a clear plan of what your day should look like. Give it a go and you’ll soon notice your productivity level rise.

Time management is the way we use our time in order to get more things done and produce the results that we want. But the truth is that we cannot really manage time, we can only manage ourselves.

Take it upon yourself to develop good time management habits. Habits that help you get the right work done and produce the outcomes that you desire. Good habits could include not putting things off, writing all tasks down and setting deadlines. If you’d like some help with setting good time management habits, please book in for a one-to-one – I’d be happy to discuss any issues you’re currently having and together we’ll write a plan.

Set a Timer

Try using a timer at your desk. A timer sets a mental expectation that you can and will stay on your designated task. In my experience, timers scare away procrastination. It does require a little discipline and you will need to resist the temptation to use your smartphone for sneaky diversions. Tell yourself that you’ll stay on your timer until the work is done and then you can do other things.

Eliminate all Distractions

As I’ve mentioned previously, distractions have the ability to undo all your good work when it comes to managing your time. Here’s a little tip; write on a single sticky note the task you’re currently trying to accomplish and stick it on your computer. Glance at it often. This is your task! Remember this and completing it is your mission. Ask yourself regularly: am I on task right now? Or am I getting distracted?

Would you like to learn more?

I’ve created an online course which will explain how you can gain more time in your day. ‘More Time, Less Stress – Easily Achieved in 5 Simple Steps’ – To learn more and sign up, please click on the following link- https://bit.ly/3u566Sq

Time management is the ability to use your time productively and efficiently. You could also think of it as the art of having time to do everything that you need, without feeling overwhelmed.

This article was written by Sandy Hearn at Elite PA Solutions. If you’re interested in learning more, please visit our website at www.elitepasolutions.com or feel free to contact us at office@elitepasolutions.com.

We look forward to hearing from you.

Who am I? – Sandy Hearn Biography

Virtual Personal Assistant

We are all guilty of not playing to our strengths on occasion, both in our business and personal life. Through delegation and outsourcing you can prioritise your workload and hand the rest to the experts.  When we let go, we grow – I’ve witnessed this first hand and the transformation is incredible. So much so, I now dedicate my time providing business owners with skilled virtual Personal Assistants, who they can outsource much of their work to. We provide our clients with true right-hand support as and when they need it.

I have 25+ years’ experience as an Executive Assistant at c-suite and board level. Fifteen of those years were spent within executive search and almost 9 years growing my business – Elite PA Solutions. Today, I have a team of 10 highly skilled and efficient associates. My mission is to ensure your life runs more smoothly, it’s as simple as that.

I was delighted to receive industry recognition as Winner, VA of Year West Midlands & Runner Up for the UK in the UK VA Awards 2020.

You can learn more about how I can help you with your administrative and operational business support here www.ElitePASolutions.com

If you have any questions please email me at sandy@elitepasolutions.com or send me a message on LinkedIn. I aim to respond to all messages within 24 hours Monday-Friday.